Documents And Compliance

Capability Statement

A concise marketing document that summarises a business's experience, qualifications, resources, and capacity to deliver, used to introduce the business to government buyers and support tender submissions.

Conditions of Contract

The legal terms and clauses included in a government tender that define the rights, obligations, and liabilities of both the agency and the successful supplier once a contract is formed.

Conflict of Interest COI

A situation where a person involved in a procurement process has a personal, financial, or professional interest that could, or could appear to, improperly influence their decisions or actions.

Deed of Standing Offer DSO

A formal legal agreement that establishes the terms under which a supplier offers to provide goods or services to a government agency on an ongoing, as-needed basis over a defined period.

Goods and Services Tax (GST) in Procurement GST

The 10% consumption tax applied to most goods and services in Australia, which tenderers must correctly account for in their pricing and which agencies must manage in accordance with tax law.

Insurance Requirements

The mandatory insurance policies and minimum coverage levels that tenderers must hold to be eligible for a government contract, typically including public liability, professional indemnity, and workers' compensation.

Local Content Requirements

Government procurement policies that encourage or require tenderers to use local suppliers, workers, materials, or services, supporting Australian industry and regional economic development.

Official Order

A formal document issued by a government agency to a supplier authorising the supply of goods or services, creating a legally binding agreement and committing the agency to pay upon satisfactory delivery.

Performance Bond

A financial guarantee, typically provided by a bank or insurer, that assures a government agency the contracted supplier will fulfil their obligations, with the bond amount payable if the supplier defaults.

Probity

The ethical standards, fairness, and transparency requirements that government agencies must uphold throughout the procurement process to ensure all suppliers are treated equally and decisions are defensible.

Returnable Schedules

Standardised forms and templates included in tender documentation that tenderers must complete and return as part of their submission, covering areas such as pricing, capability, compliance, and referees.

Schedule of Rates SOR

A priced list of individual items, tasks, or activities that forms the basis for calculating payments under a government contract, where the total cost depends on the actual quantities consumed or hours worked.

Scope of Works SOW

A detailed document within a tender package that describes the specific tasks, deliverables, standards, and boundaries of the work to be performed under the contract.

Statement of Requirements SOR

The section of a tender document that details exactly what goods, services, or works the government agency needs, including specifications, deliverables, timelines, and performance standards.

Work Health and Safety Requirements WHS

The mandatory safety obligations, policies, and compliance standards that suppliers must demonstrate when tendering for and performing government contracts, governed by the harmonised Work Health and Safety Act across most Australian jurisdictions.